Circulation

To Check Out Books

From evergreen staff home page, search for patron and scan in books:

1. Search by student number or by name A. By student number: Circulation –> Check-Out –> Student Number (Or name.surname for teachers and staff) B. By name: Search –> Search for Patrons –> Search by Name

2. Scan Book/s (–>note Due Date for stamping book)

To Check in Books

Circulation –> Check-In –> Scan Books

If a Reservation pop-up appears:

• Print new slip or write name of patron+capture date on a post-in and place on reservation/holds shelf (lower shelf of the cabinet next to the left work station)
• When the person comes pick up their book, don’t forget to check it out (else for the system it will be still on holds shelf..).
• If another kind of alert message appears, for example “Studium Generale Shelf” the book should be moved to that particular shelf. (Some books have several alert messages, they’ll apear in pop-ups after each other)

To Renew Books

Loans can be renewed up to 3 times. After that the renewal action will show a warning. This can be bypassed/reset else the book needs to be returned first.

1. By Patron: Circulation –> Check-Out –> Student Number (Or name.surname for teachers and staff) –> Items Out –> select books –> tick upper box to select all –> Actions –> Renew/Renew All

2. By Item: Circulation –> Renew Items –> Scan Book/s

To Place Holds, aka Reservations

Only books currently loaned out or on hold can be reserved (if a book is available on shelf, no reservation is possible)

1. By Patron: Circulation –> Check-Out –> Student Number (Or name.surname for teachers and staff) –> Holds –> Place Hold –> Search Book in the OPAC –> Select Book –> On the right side of the Record Select Place Hold –> Check that notification by email is checked and by phone number unchecked –> Submit

2. By Item: Search for Book in the Opac –> Select Book –> On right side click Place Hold –> Place hold for patron by barcode=Student Number –> Press Enter and check that contact info appears –> Check Notification by Email –> Submit

The Patron will receive an email when the book is back and placed on reservation shelf

Books on holds/reservation shelf

• You always have to check-out the books! (if you just hand-out the reserved book, the status remains “ready for pickup” and we loose track of the books)
• If books are not picked up within 2 weeks we Cancel the hold and put the book back on shelf
• To Cancel Reservations: Circulation –> Holds Shelf –> sort by Capture Date –> Select books that have been capture 2 weeks earlier or longer –> Always check that the books shown correspond to the books on holds shelf! –> Actions: cancel holds
• Always Check-in the books after Cancelling the Reservation!!! (status changes to reshelving, and books can be returned to shelves)
• If there are more reservations on the item a pop-up appears at the moment of check-in: print new slip or write name+capture date on a post-in and place on reservation shelf